International Meetings
Remote
Interpreting
Your remote conference call, web meeting or stakeholder update can now be interpreted simultaneously in the languages of your choice. All necessary web-meeting features will be tailored to your needs. Presenters will share their screens and each participant will receive a copy of the presentation in their own language. The interpreters are located off-site.
Participants join from the comfort of their office or home if travel to a meeting location is not possible. Participants can also gather at one location and have the interpreters at another location. Alternatively, a mixed solution with some participants in a meeting room and some based remotely may be best for your specific circumstances.
Talk to us. We will find the best solution for you.
Specialised
Interpreters
Simultaneous live interpretation in up to 30 languages for any meeting, conference or event. We work with a rich pool of outstanding interpreters throughout Europe. Catering beyond Europe, and for your conference calls and virtual meetings, we offer web-based interpreting solutions – please see brochure below.
We facilitate European Works Council meetings from their inception as Special Negotiating Bodies to their regular and extraordinary meetings. We have accumulated a wealth of experience in this field since the adoption of the European Works Council Directive in 1994.
Technical
Equipment
High performing technical equipment including headphones and microphones for the participants and sound-proof booths for the interpreters will be made available at your meeting venue. Based on your vision of the meeting, we will provide the equipment needed.
For your virtual meetings, we provide the software platform as well as initial training for your presenters or chair person. Participants are required to wear a headset of their own choice – please see brochure above. Our consultant interpreter and technical partners are available to advise you.
Our technicians and interpreters will work hand in hand to afford all participants a seamless listening and speaking experience across all languages.
Remote interpreting
What preparations are needed?
1. You let us know what type of meeting you envisage
- Presentation with slides and comments in several languages
- Discussion with participants from various countries
- Meeting with on-site and/or remote audiences.
We advise you on the best technical solution for your requirements.
2. You agree dates and times with us
- 7-10 days’ lead-in time ensures that your team of interpreters can support you.
- 2 x 1.5 hours call duration is the recommended maximum duration to stay focused.
We will arrange training and a test call for your first meeting.
3. Secure and personalised access
- Participants receive a secure, personalised link in an email invite which they open in Chrome or Firefox.
- They each log in from their device and put on their headsets.
- Good headphones with an inbuilt microphone are essential for adequate sound quality.
We provide a technical support person to ensure your smooth meeting experience.
4. Event kicks off
- The event kicks off with participants either together in a meeting room or at their individual home/office.
- The interpreters are also located together or at their individual home/office.
- A dedicated support person monitors the meeting to promptly resolve any technical issues.
Your web meetings are now multilingual. Stay safe and avoid travel.
Face-to-Face Interpreting
How does it work?
You request our services for your event.
Our conference consultant contacts you to discuss:
- Languages
- Style of meeting
- Meeting room layout
- Audio-visual requirements
- Presentation production
- Minute taking
Venue, Overall proposal
We confirm that the venue you have in mind is suitable or identify a suitable venue for you and prepare a detailed proposal.
- Finding suitable venue or verifying existing venue is suitable
- Assessing meeting room capacity and layout restrictions
- Site visit and/or virtual meeting with site event manager
- Sending you our proposal including all requirements and suggested solutions
Updates and Contract
Based on your feedback we update our proposal for your final review.
We formally agree all elements of the event/services with you.
Finalising arrangements with our team
We closely work with our interpreters and technicians on logistics
- Interpreter flights and accommodation are booked
- Key documents are received and shared, following agreed confidentiality procedure
- Access and technical installation are agreed with the venue
- Site personnel and minute taker are updated
- Emergency procedures are agreed
All elements combine to make your event a success!
We seek your feedback
We carry out an internal performance evaluation of all elements involved in the implementation to identify areas of strength and improvement opportunities.
We discuss evaluation results with you and agree on an approach for your next event.
Remote
Interpreting
Your remote conference call, web meeting or stakeholder update can now be interpreted simultaneously in the languages of your choice. All necessary web-meeting features will be tailored to your needs. Presenters will share their screens and each participant will receive a copy of the presentation in their own language. The interpreters are located off-site.
Participants join from the comfort of their office or home if travel to a meeting location is not possible. Participants can also gather at one location and have the interpreters at another location. Alternatively, a mixed solution with some participants in a meeting room and some based remotely may be best for your specific circumstances.
Talk to us. We will find the best solution for you.
What preparations are needed?
1. You let us know what type of meeting you envisage
- Presentation with slides and comments in several languages
- Discussion with participants from various countries
- Meeting with on-site and/or remote audiences.
We advise you on the best technical solution for your requirements.
2. You agree dates and times with us
- 7-10 days’ lead-in time ensures that your team of interpreters can support you.
- 2 x 1.5 hours call duration is the recommended maximum duration to stay focused.
We arrange training and a test call for your first meeting.
3. Secure and personalised access
- Participants receive a secure, personalised link in an email invite which they open in Chrome or Firefox.
- They each log in from their device and put on their headsets.
- Good headphones with an inbuilt microphone are essential for adequate sound quality.
We provide a technical support person to ensure your smooth meeting experience.
4. Event kicks off
- The event kicks off with participants either together in a meeting room or at their individual home/office.
- The interpreters are also located together or at their individual home/office.
- A dedicated support person monitors the meeting to promptly resolve any technical issues.
Your web meetings are now multilingual. Stay safe and avoid travel.
Face-to-face Interpreting
How does it work?
Our conference consultant contacts you to discuss:
- Languages
- Style of meeting
- Meeting room layout
- Audio-visual requirements
- Presentation production
- Minute taking
Venue, Overall proposal
We confirm that the venue you have in mind is suitable or identify a suitable venue for you and prepare a detailed proposal.
- Finding suitable venue or verifying existing venue is suitable
- Assessing meeting room capacity and layout restrictions
- Site visit and/or virtual meeting with site event manager
- Sending you our proposal including all requirements and suggested solutions
Updates and Contract
Based on your feedback we update our proposal for your final review.
We formally agree all elements of the event/services with you.
Finalising arrangements with our team
We closely work with our interpreters and technicians on logistics
- Interpreter flights and accommodation are booked
- Key documents are received and shared, following agreed confidentiality procedure
- Access and technical installation are agreed with the venue
- Site personnel and minute taker are updated
- Emergency procedures are agreed
All elements combine to make your event a success!
We seek your feedback
We carry out an internal performance evaluation of all elements involved in the implementation to identify areas of strength and improvement opportunities.
We discuss evaluation results with you and agree on an approach for your next event.
Specialised
Interpreters
Simultaneous live interpretation in up to 30 languages for any meeting, conference or event. We work with a rich pool of outstanding interpreters throughout Europe. Catering beyond Europe, and for your conference calls and virtual meetings, we offer web-based interpreting solutions – please see brochure below.
We facilitate European Works Council meetings from their inception as Special Negotiating Bodies to their regular and extraordinary meetings. We have accumulated a wealth of experience in this field since the adoption of the European Works Council Directive in 1994.
Technical
Equipment
High performing technical equipment including headphones and microphones for the participants and sound-proof booths for the interpreters will be made available at your meeting venue. Based on your vision of the meeting, we will provide the equipment needed.
For your virtual meetings, we provide the software platform as well as initial training for your presenters or chair person. Participants are required to wear a headset of their own choice – please see brochure above. Our consultant interpreter and technical partners are available to advise you.
Our technicians and interpreters will work hand in hand to afford all participants a seamless listening and speaking experience across all languages.
Behind the Scenes
You would like to find a meeting venue that is easily accessible, boasts top standard meeting facilities, is located in an attractive environment – and available during your meeting dates?
Our work for you behind the scenes includes venue finding and contract negotiations with the venue of your choice. We manage rooming lists, select suitable catering options, as well as compiling and producing your presentations, taking minutes and preparing an executive summary of proceedings.
Our liaison person on site will help you manage any last minute requirements and changes to ensure a smooth and stress-free meeting experience.